Mistakes happen. Whether it’s a misplaced decimal point or accidentally paying the wrong person, even the most meticulous of us can stumble when navigating bills, clients, and colleagues through QuickBooks. But fear not, fellow bookkeeper! The handy void feature in QuickBooks allows you to erase these electronic faux pas before they wreak havoc on your finances.

With a few simple clicks, you can essentially nullify a check, rendering its value to zero. Though the voided check remains in the register as a record, its impact is neutralized. This way, the register maintains a clear audit trail, detailing the check’s number, payee, and date, while preventing any financial repercussions.

Void a Check in QuickBooks

For deleting the check with the transactions, you need to follow the process how to Void a Check in QuickBooks. You can also check the removed checks in the future. Also, all the details and transactions of the check will be the same in the QB Account.

What is Void a Check?

In the case, you want to reverse the deleted amount or cancel the check then you need to use void checks. You will get the transactions to record back if the void check does not delete all the history. It is highly used for damaged transactions in QuickBooks. You may require it due to wrong entered details like amount information, payee, amount, data, and more. The term voided check represents that the user has removed the original transactions.

Voiding vs. Deleting in QuickBooks

If you consider the accounting point of view then no difference is there in between deleting and voiding a check-in QB. Both can remove the transactions from the financial statements. As per the recordkeeping perspective, voiding a check is more appreciable than deleting. Void a check can retrace the transactions that are checked. Voiding means converting the balance to zero likewise deleting means removing the complete transaction.

Void a Check Process in QB Desktop

Steps are mentioned below for bill payment check or general bill:

  • Choose check register.
  • Choose the option “Check to void”.
  • Void the check.

Detailed steps are mentioned below of above steps for how to Void a Check in QuickBooks :

Choose Check Register

  • Open QB Desktop.
  • Have the Home page.
  • There you need to choose the option Banking menu.
  • Click on the option Check Register.
  • From the drop-down list, select the icon Register.
quickbooks how to void a check

Select the Check to Void

In this step, you need to select the bank account that you want to void.

how to void a check in quickbooks

You will see a window showing all the accounts and checks. Choose the void by double-clicking on the line anywhere.

quickbooks how to void a check

Void the Check

You will see the list of outstanding bills after choosing the check using the previous list:

Void a Check in QuickBooks

On the top, you will have the menu Delete. Under the Delete menu, choose the arrow small dropdown and at last tap on the option how to Void a Check in QuickBooks :

how to void a check in quickbooks

Just after a click on the option Void, you’ll see that the amount will become zero. In the memo field, a void is also displayed.

how to void a check in quickbooks

Now choose the option “Save & Close”, that message QuickBooks to record the changes that appear on the screen then choose the option Yes to proceed further:

quickbooks how to void a check

How to Void a Check in QuickBooks?

Steps are mentioned below to void a check in QuickBooks Online:

  • Open QB,
  • Look at the left menu and choose the option “Accounting”.
  • Similarly, look at the top menu and choose the option “Chart of Accounts”.
  • Choose the bank account which will be checked.
  • Choose the option “View Register”.
  • Find the check which user wants to void.
  • To highlight it, click on it.
  • Now click on the icon “Edit”.
  • Choose the option “More” and then select “Void”.
  • Confirm to get voided the check.

When it is Needed to Have the Void a Check Process in QuickBooks Desktop?

You need to void a check in QuickBooks Desktop in the following cases mentioned below:

  • A duplicate check is created.
  • Incorrect amount.
  • Incorrect date.
  • Check is stolen or lost.
  • If the check is issued to an incorrect person.
  • Due to some incorrect check locations.

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