How to fix “ QuickBooks Error The File Exists”?

QuickBooks is one of the best accounting software that helps small and medium-sized organizations in the management of their accounts, payrolls, stock and other activities. However, it is essential to note that users of QuickBooks can experience some technical issues, for instance, the QuickBooks Error The File Exists. This problem can occur at the time of downloading payroll updates, payment of scheduled liabilities or opening state or federal forms. Potential users may encounter such error messages as “The file you specified cannot be opened, please ensure it is in use or is a read-only file” or “The Windows error was ‘The file exists’ “ While such incidents may be irritating, understanding the possible causes of such errors and how to handle them may help to reduce interruptions to the software.
The QB software is one of the software that is gaining popularity nowadays. It comes with lots of facilities like payroll, accounting, and inventory management. Some users also face errors that are not ignored. QuickBooks Error The File Exists is one of the common errors that is faced by the users. It may appear while working on the works like downloading updates for payroll, the opening of a federal/state form, and paying scheduled liabilities. User will also see a message on their screen whenever this error appears and that is” 

In this article, we are discussing the main reasons by which this error occurs, some of the symptoms that appeared on the screen, and some effective methods to eliminate this error. For any technical help, call us.

What is Quickbooks Error the file exists ?

The File Exists error Quickbooks desktop notice message is rather annoying, much more malign since it hampers essential company processes. Since a significant number of companies depend solely on QuickBooks for their accounting requirements, it is desirable to resolve these problems promptly for smooth enterprise operations. Solving these problems extends business value and enables the recovery of important analytics that allow for optimal decision-making across all sectors. This article will explain why the “QuickBooks Error The File Exists” occurs and how to fix the issue so that you can continue running your business smoothly. In case you face any issues or have confusion related to QuickBooks, there are our QuickBooks professional team available for your help all the time.

Potential Signs & Symptoms of QuickBooks Error The File Exists

Some of the major symptoms are: 

• The QB software is not working properly. 
• You might face some slow down and lag. 
• You will get to see a message on the screen. 
• It stops the process of the QB. 
• The system shuts down unevenly. 
• The system freezes.
• It takes a lot of time to render the inputs. 

Potential Reasons for QuickBooks Error The File Exists

Some of the reasons due to which this error persists are mentioned below: 

• When the account is interfering with the QB. 
• When users do not have the correct credentials to open the QB. 
• When there is no proper internet connectivity. 
• Due to the improper or wrong settings of the Firewall. 
• Usage of the expired version of the software. 
• You are not able to access the file of the QB.
• Use may face some lag or glitches in the system.

After learning about its potential causes one should now choose the best method to eliminate this error. 

How to eliminate QuickBooks Error The File Exists?

Eliminating this error is a very simple task, you have to consider the best method among the mentioned methods and follow the steps carefully. If you are not able to solve the problem with one method then apply another. If you want any help then don’t feel shy call us immediately. Some of the methods for terminating this error are: 

• Use Reboot.Bat File
• In the option, Windows Settings switch off the User A/c Control
• Provide Full Access to the user for Control
• Install QB again
• Update QB
• Check settings of the Firewall
• Use Clean Install Tool
• Run QB as Admin
• Check the connectivity of the Internet

Method 1: Update QB

• Initially, you have to open the QB Desktop. 
• Select the option Product Information.
• Select the best QB Version. 
• Click on the option search.
• Choose the Get the Latest Updates option.
• Create a new folder. 
• Then save the file on the newly created folder. 
• Double-tap on the installation file. 
• After completion of the installation process, start the workstation again. 

Method 2: In the option, Windows Settings switch off the User A/c Control

• Initially open the Run window. 
• In the search box, type Control Panel.
• Hit OK.
• Look at the top of the window of the Control Panel, find the accounts from the search bar. 
• In the A/c Control settings, tap on the icon Change User.
• Hit Yes. 
• Move the slider to the option Never Notify. 
• Switch off the services of UAC.
• Restart the workstation. 

Method 3: Provide Full Access to the user for Control

• Locate the QB icon. 
• Right-click on it. 
• Select the option Open File Location.
• Hit the key Backspace.
• Find the QB folder. 
• Right-tap on it. 
• Click on the option Properties.
• Select the option Edit. 
• Now it’s time to choose the option Add.
• Click on the option “Everyone”.
• Hit OK.
• Go for option Full Control.
• Hit Apply.
• At last, it is advised to choose the option Your User instead of choosing option Everyone. 

Method 4: Use Reboot.Bat File

To register the files like .DLL & .OCX again one can use the file Reboot.Bat. To do so steps are: 

• Initially, quit QB. 
• Locate the icon of QB software. 
• Right-tap on it. 
• Choose option Properties.
• Similarly, choose the option Open File Location.
• Find the file reboot.bat.
• After locating the file, right-click on it.
• Choose option Run as Administrator.
• Just wait for the window of Command Prompt.
• At last, start the workstation again. 

Method 5: Install QB again

• Initially open the window Run.
• Type there in the search box appwiz.cpl.
• Double-tap on the QB Icon. 
• Uninstall it. (Follow the on-screen instructions)
• Download the QB.
• Install it properly by choosing the proper options. 
• After installation of the software, login into it by entering the necessary login credentials. 
• At last, restart the system. 

Method 6: Check settings of the Firewall

• Sometimes Windows Defender Firewall can block the process related to QB because of which you are not able to open the file of the company. 
• Open the Run window. 
• Type Control there. 
• Press Enter. 
• Click on the Devices and Printers option.
• Right-click on it. 
• Choose the option the Remove. 
• Exit from the QB desktop. ‘
• Start the Task Manager. 
• Visit the taskbar.
• Click on the Progress tab. 
• Find the application named QBW32.exe.
• Right-click on it.
• Hit Yes, whenever the confirmation message prompts. 
• Go to the C Drive. 
• Visit the folder Program Data.
• After that visit the folder Intuit. 
• Click on the QuickBooks icon.
• Delete the file named QBPRINT.qbp.
• Restart the workstation. 

Method 7: Use Clean Install Tool

If you are still getting any error then use the Clean Install Tool by reinstalling the program. Before uninstalling QB take a backup of the data. 

• Download the “QB Clean Install Tool” on the workstation. 
• Visit the downloaded folder. 
• Choose the .EXE file. 
• Mark on the button “I Accept ………..”.
• Select the version of the QB. 
• Hit the button “Continue”.
• Press “OK”.
• Now follow the required instructions to install the program again. 

Method 8: Check the connectivity of the Internet

Improper connectivity of the internet can abrupt the process of QB. To verify the Internet follow the steps: 

• Open the Browser. 
• Type QuickBooks.com as it a secure domain.
• If the website runs then there is no issue on the Internet. 
• Check if no internet packets are dropping. 
• Users should ensure that the SSL Settings of QB are fallible.
• Users should make sure that the Internet Explorer is set as the default browser. 

Method 9: Run QB as Admin

Initially update QB then follow the mentioned steps:

• Tap on the icon of the Start Menu.
• Type “QuickBooks” in the search box.
• After that, right tap on the QB. 
• Choose option Run as administrator.

Conclusion

QuickBooks Error The File Exists can be easily resolved by using an appropriate method and follow the steps carefully. If you are unable to cure it yourself then call us. We had appointed a panel of experts available 24*7 for you. Don’t feel shy. Call us to eliminate the problem quickly. QuickBooks Error The File Exists is an annoying error that may interrupt your work but it can be solved with the right strategy. You can now fix this error by following the troubleshooting procedures that might have been causing the symptoms. Some of the popular fixes are to update QuickBooks, tweak firewall settings, or open the program with administrative credentials. If the above-given steps are not working fine, then their team of QuickBooks professionals is always ready to furnish its services at any time. Please feel free to get in touch with us through the following phone number 1-877-589-0392. It aims to provide you with tips and tricks on how to maintain high performance for your business operations, and we are here to assist you through QuickBooks.

See Also – QuickBooks Error 80070057 – Troubleshoot with Simple Steps

FAQs

Q. Is there a specific setting in Windows that might cause the QuickBooks error “The file exists”?

Indeed, the Quality Account Control for Windows can also lead to the QuickBooks error “The file exists. “Adjusting the settings of UAC to the lowest mode may mitigate the problem.

Q. Why does QuickBooks show the “The file exists” error during payroll updates?

They include wrong permissions, outdated software versions, or any program that interferes with the payroll update process.

Q. What role does antivirus software play in causing the QuickBooks error “The file exists”?

The antivirus may sometimes hinder its processes or its files from working, thus causing the message “the file exists”. Modifying the antivirus settings or adding an exception for QuickBooks may help.